Accounting Administrator

Job Category: Anova Fertility & Reproductive Health
Job Type: Permanent Full Time
Job Location: North York

Anova Fertility & Reproductive Health is the premier health centre in Canada exclusively focused on reproductive medicine and women’s health. We are the leader in innovation, education and communication for high quality, humanized fertility and reproductive care. We are the international standard for successful reproductive health and fertility centres and are committed to making the right to family accessible to everyone. We are known for our culture of support, our effective process and our holistic approach to patient care. By doing what we love, sharing what we learn and celebrating success, we encourage each other to achieve and grow, and we are role models for our community.


The Accounting Administrator supports the Finance Department by handling a range of duties such as maintaining databases, managing purchases, improving automated accounting applications, assisting with audits and budgeting processes, reconciling accounts and protecting the company by keeping information confidential. To thrive in this role, you will need strong analytical skills and be able to sift through large amounts of data. You will ensure that documentation in your care is accessible, accurate and filed correctly. Rather than being all over the map, you focus on a few key tasks at a time to make sure that each is handled well. Crucially, you will share the founder’s passion for being the international standard for successful reproductive health and fertility centres and for making the right to family accessible to everyone. This position reports to the CFO.


Major Responsibilities

  • Prepare accounting-related entries to financial databases and spreadsheets
  • Follow company’s established accounting processes and comply with GAAP
  • Support accounts receivable and accounts payable activities to ensure accuracy and timeliness of invoice creation and entry
  • Manage and organize internal purchase requests
  • Perform account reconciliations and monthly bank settlements
  • Provide detailed analyses and explanations of transactions
  • Develop and implement accounting procedures by analyzing current procedures and recommending changes
  • Collect documentation for external audits
  • Assist with internal control evaluations
  • Build strong relationships with team members across functions and departments
  • Respond to inquiries from staff, in person, by phone and via email
  • Take and place calls, organize and file paperwork
  • Ensure that records are current, correct, legible and traceable
  • Maintain strict confidentiality and security of records and patient information
  • Other duties as assigned related to Finance Department


Qualifications and Requirements

  • Bachelor’s Degree in Accounting or Finance preferred
  • At least 2 years of experience in bookkeeping, AR/AP posting, and financial analysis
  • Intermediate to advanced MS Excel skills
  • Track record of collaborating effectively with team members across departments
  • Strong organizational and analytical skills
  • Ability to switch tasks, respond to shifting priorities and refocus after interruptions
  • Experience working with QuickBooks Online (asset)
  • Thoroughness and keen attention to detail



  • Meticulous attention to detail
  • Strong written and verbal communication
  • Punctual, dependable and strong work ethic
  • Comfortable working in team environment
  • Unfazed under pressure
  • Intellectually curious



Note: as the company grows and legal requirements as well as our patients’ needs change, management may change tasks assigned to this role accordingly.


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